Smartsheet vs monday.com (2026): Schedules in a Grid or Work on Boards
We’re a monday.com partner, not a Smartsheet one, and can earn referral fees from monday.com. We set up and move teams to either tool, or another, as a paid service, so every row below names its source, Smartsheet’s wins get the same space as monday.com’s, and staying put is a real answer. Here’s how we compared.
Up to 10 people, Smartsheet Pro ($9 a Member) has Gantt and a critical path for no more than monday.com Basic; from 11 it needs Business ($19), and monday.com Standard ($12) costs less up to 50. Smartsheet commenters are free; monday.com viewers only look.
Smartsheet suits schedules kept in a grid: a critical path from Pro ($9, up to 10 Members) and free commenters. monday.com suits teams on boards, and from 11 to 50 people Standard ($12) costs less than Business.
Pick Smartsheet if
- Your schedules need dependencies and a critical path
- Many people only view or comment: Contributors are free
- Up to 10 people: Pro is $9 a Member, Gantt included
- US federal work: Smartsheet Gov is FedRAMP Moderate
Pick monday.com if
- Your team would rather work on boards than rows
- 11 or more people need Gantt: Standard is $12 a seat
- You want time tracking in the plan: it comes with Pro
- Two people want to start free: Free holds 2 seats
Starting prices
- Smartsheet Pro $9 (1 to 10 Members)
- Smartsheet Business $19 (3 Members at least)
- monday.com Basic $9 (3 seats at least)
- monday.com Standard $12 (Gantt, automations)
Per Member or seat a month, billed yearly (USD); billed monthly, Smartsheet costs $12 or $24 a Member and monday.com $12 or $14 a seat. Smartsheet’s pricing page says Pro is only available to new customers; monday.com Free holds 2 seats. Checked on Nov 14, 2026. Work out your team’s cost
What brings you here?
Pick one to jump to your part of the page.
Choosing between the two:
Smartsheet suits schedule-heavy work kept in a grid, with formulas across sheets. monday.com suits teams that work on boards and want time tracking in a plan. Five rows of the matrix decide it for most teams, and every row names its source.
Checking the price:
Both charge per person. On Smartsheet, people who view or comment are free, and so are outside Guests on Business; on monday.com, only viewers who look are free, and seats come in set sizes, 3 at least. The price turns at 11 people, where Smartsheet Pro stops.
Work out the cost for your teamWhat each monday.com plan includes
On Smartsheet, the bill went up:
Anyone who edits becomes a paid Member after at least 30 days, so check who needs to edit first; we can set Smartsheet up that way. Moving? Smartsheet’s export drops formulas and attachments, so a move rebuilds them. We move teams to monday.com or whichever tool fits, after a free assessment and a fixed quote.
What moving off Smartsheet takesMoving from Smartsheet to monday.com: what moves
On monday.com, thinking of Smartsheet:
Smartsheet adds a critical path from Pro and baselines on Business, and lets people who comment in for free. It names no monday.com importer, so automations and dashboards are rebuilt. We set up Smartsheet too, and move your boards to it after a free assessment and a fixed quote.
Maybe neither fits us:
Schedules with time tracking in the plan may fit Wrike; teams on Microsoft 365, Microsoft Planner; Gantt with dependencies for less, ClickUp; your own server, OpenProject; one person’s schedules, ProjectLibre’s free desktop app.
Who should pick neitherSmartsheet alternatives, by what pushes you out
- Smartsheet
- monday.com
Up to 10 people, Smartsheet Pro ($9 a Member) has Gantt and a critical path for no more than monday.com Basic; from 11 it needs Business ($19), and monday.com Standard ($12) costs less up to 50. Smartsheet commenters are free; monday.com viewers only look. Smartsheet runs work in a grid like a spreadsheet, with Gantt charts, dependencies and formulas across sheets, and charges for each Member who edits. monday.com runs work on boards you shape yourself, and charges per seat. This page sets them side by side at your team size, from both vendors’ own pages, read on November 10 to 14, 2026. For each tool against its other rivals, read our Smartsheet alternatives guide and our monday.com review.
What Each Costs at Your Team Size
Set your team size and billing. Smartsheet’s two published plans sit beside monday.com’s free plan and three paid plans, with Pro’s 10-Member cap, Business’s 3-Member minimum and monday.com’s seat minimum and seat sizes applied. Count the people who edit, and on monday.com the people who comment too: people who only view are free on both (on monday.com from Basic).
What Smartsheet and monday.com cost for your team
Smartsheet Pro
$0.00 a month
$0.00 a year
$0.00 per user per month
Not sold for 12 people: Smartsheet Pro is for up to 10 users.
Smartsheet Business
$228.00 a month
$2,736.00 a year
$19.00 per user per month
Smartsheet Business is sold from 3 seats.
monday.com Free
$0.00 a month
$0.00 a year
$0.00 per user per month
Over the free limit: monday.com Free holds up to 2 people.
monday.com Basic
$135.00 a month
$1,620.00 a year
$9.00 per user per month
monday.com Basic is sold from 3 seats.
pays for 15 seats
monday.com Standard
$180.00 a month
$2,160.00 a year
$12.00 per user per month
monday.com Standard is sold from 3 seats.
pays for 15 seats
monday.com Pro
$285.00 a month
$3,420.00 a year
$19.00 per user per month
monday.com Pro is sold from 3 seats.
pays for 15 seats
| People | Smartsheet Pro, a month | Smartsheet Business, a month | monday.com Free, a month | monday.com Basic, a month | monday.com Standard, a month | monday.com Pro, a month |
|---|---|---|---|---|---|---|
| 2 | $18.00 | $57.00 (pays for 3 seats) | $0.00 | $27.00 (pays for 3 seats) | $36.00 (pays for 3 seats) | $57.00 (pays for 3 seats) |
| 5 | $45.00 | $95.00 | Over the free limit | $45.00 | $60.00 | $95.00 |
| 10 | $90.00 | $190.00 | Over the free limit | $90.00 | $120.00 | $190.00 |
| 11 | Not sold at this size | $209.00 | Over the free limit | $135.00 (pays for 15 seats) | $180.00 (pays for 15 seats) | $285.00 (pays for 15 seats) |
| 25 | Not sold at this size | $475.00 | Over the free limit | $225.00 | $300.00 | $475.00 |
| 50 | Not sold at this size | $950.00 | Over the free limit | $450.00 | $600.00 | $950.00 |
Before tax, in USD, checked Nov 14, 2026. Everyone counted is a paid Member or seat: Smartsheet’s Contributors (who view, and comment with permission) and Business Guests, and monday.com’s read-only viewers (from Basic) and guests (from Standard), aren’t in the sums, nor are Smartsheet’s add-ons. Smartsheet has no free plan. For more than 40 people monday.com offers a quote, so treat its prices there as list prices. Confirm on Smartsheet’s pricing page.
Prices from Smartsheet’s pricing page, checked Nov 11 to 14, 2026, and monday.com’s pricing page, checked Nov 10 to 14, 2026. monday.com Free costs $0 for up to 2 seats; Smartsheet has no free plan. Billed monthly, Smartsheet costs $12 or $24 a Member and monday.com $12, $14 or $24 a seat. What the numbers mean:
- Up to 10 people, Smartsheet Pro costs no more than monday.com Basic and less than Standard at every size, and has Gantt, dependencies and 250 automations a month, which Basic lacks; 10 people pay $90 against $190 on monday.com Pro, its plan with dependencies. For 1 or 2 people monday.com Free costs nothing, without Gantt or automations.
- From 11 people, Pro isn’t sold and Business ($19) is the plan, so monday.com Standard costs less up to 50 people: 11 pay $180 against $209, and 25 pay $300 against $475. Above 50, monday.com sells by quote, and at its list seat sizes Smartsheet Business costs less from 51 to 63 people.
- Like with like on dependencies, Business and monday.com Pro both cost $19 a person, but monday.com rounds up to its seat sizes: 11 people pay for 15 seats, $285 against $209.
Not sure which plan fits your mix of editors and commenters? Talk it through on a free call.
What the sums don’t show:
Who counts differs
On Smartsheet, anyone who edits becomes a Provisional Member and, after at least 30 days, a paid one, unless a System Admin moves them first; Contributors who view or comment stay free on every plan, and Guests from outside are free on Business (Smartsheet’s user model). On monday.com every member pays a seat; viewers who only look are free from Basic, and on Standard 4 single-board guests are billed as 1 seat. So 12 editors and 8 people who comment pay $228 a month on Smartsheet Business, and 20 seats, $380, on monday.com Pro, the plan with dependencies.
The limit that forces an upgrade differs
On Smartsheet it is the 11th Member (Pro holds 10), more than 250 automated triggers a month, or baselines, the Timeline view, workload tracking and the API, all on Business. On monday.com it is features: Gantt, Timeline and automations at Standard; dependencies, formulas, workload and time tracking at Pro.
Smartsheet sells some extras apart
Resource Management (resource planning with time and expense tracking) and DataMesh are add-ons with no published price; Dynamic View starts at $125 a month and Data Shuttle at $100. monday.com’s resource planner and portfolios come with Enterprise, by quote.
A sheet has a row cap
Smartsheet holds 20,000 rows a sheet in grid view, and 100,000 in table view on Enterprise only, without automations (Smartsheet’s large-scale sheets). monday.com’s paid plans list unlimited items; Free starts at 200.
What changed recently: Smartsheet’s user model, with Provisional Members, reached annual plans at their first renewal after January 1, 2025, and monthly plans from February 1, 2025 (Smartsheet’s move to the user model). Its pricing page now marks as new the links to outside AI tools (Claude, ChatGPT, Copilot, Gemini) on Business, and Workday, ServiceNow, Dynamics 365 and HubSpot on Enterprise. monday.com’s page shows Canadian visitors a “Special offer” on each yearly paid plan, Basic included: the AI credits that come with the plan are shown as a discount (for 10 Standard seats, $27.50 CAD a month), and the seat price stays the same. Its US-dollar price data, the $9, $12 and $19 used here, names no offer.
Outside the US: currency, tax and data location
Smartsheet bills in 13 currencies: Canadian visitors see Pro at $12 CAD and Business at $26 CAD a Member a month billed yearly ($16 and $33 billed monthly). monday.com shows Canadian visitors CAD too: Basic $13, Standard $17 and Pro $26 a seat a month, billed yearly, and says “Prices do not include tax.” Smartsheet Regions keeps data in the US, the EU or Australia (Smartsheet’s trust centre); monday.com’s data locations aren’t on the pages we could read.
Smartsheet vs monday.com Side by Side
One rule for both columns: Yes = on the free plan or the cheapest paid plan (Smartsheet Pro, monday.com Basic); Partly = only on a higher plan or as an add-on, named; No = not on its plan list; Not graded = the pages we could read don’t place it on a plan. Rows that are limits or reports give the facts without a grade. Prices are per Member or seat a month, billed yearly (USD). The last column says where the row comes from.
Five rows decide it for most teams: People who comment · Gantt chart · Critical path · Rule-based automations · Time tracking
| Feature | Smartsheet | monday.com | Source |
|---|---|---|---|
| Free plan | No: a 30-day trial, no card | Yes: 2 seats, 3 boards, 3 docs, 200 items to start (up to 1,000 by referring friends), no automations | Pricing pages |
| Who pays | Every Member who edits: Pro holds 1 to 10, Business 3 at least; an editor turns paid after at least 30 days | Every member, 3 seats at least, in set sizes | Pricing pages; Smartsheet’s user model help |
| People who only view | Yes: Contributors, free on every plan | Yes: viewers, free from Basic (none on Free) | Pricing pages |
| People who comment | Yes: Contributors with commenter permission, free | No: viewers can’t comment, so each commenter takes a seat (or a guest place from Standard) | Smartsheet’s user model help; monday.com’s pricing page |
| Outside people who edit | Partly: Guests, free on Business ($19); on Pro they are paid Members | Partly: guests from Standard ($12), 4 single-board guests billed as 1 seat; a guest on more than one board is a full seat | Pricing pages; Smartsheet’s user model help |
| Grid and formulas | Yes: grid view; cell, column and cross-sheet formulas | Partly: a table on every plan; the formula column on Pro ($19) | Pricing pages |
| Kanban board | Yes: Board view | Yes: every plan | Pricing pages |
| Calendar and timeline | Yes: Calendar view; Timeline view from Business ($19) | Partly: Calendar and Timeline from Standard ($12) | Pricing pages |
| Gantt chart | Yes: Pro | Partly: Standard ($12) | Pricing pages |
| Task dependencies | Yes: in the Gantt view | Partly: Pro ($19), a dependency column | Smartsheet’s Gantt help; monday.com’s pricing page |
| Critical path | Yes: with driving and summary paths | No: not on its plan list | Smartsheet’s Gantt help; monday.com’s pricing page |
| Baselines | Partly: Business ($19) | No: not on its plan list | Pricing pages |
| Rule-based automations | Yes: 250 automated triggers a month on Pro; unlimited from Business ($19) | Partly: Standard ($12), 250 actions a month; 25,000 on Pro | Pricing pages |
| Dashboards and reports | Yes: unlimited; on Pro 10 widgets a dashboard and 1 sheet a report | Yes, every plan: 1 board a dashboard on Free and Basic, 5 on Standard, 20 on Pro | Pricing pages |
| Workload by person | Partly: Business ($19), workload tracking | Partly: Pro ($19), the Workload view | Pricing pages |
| Time tracking | Partly: the Resource Management add-on, from Business, price not published | Partly: Pro ($19) | Pricing pages |
| Portfolios and resource planning | Partly: portfolios on Enterprise; Resource Management as an add-on | Partly: Enterprise (resource planner, capacity manager, portfolios) | Pricing pages |
| Rows or items | 20,000 rows a sheet in grid view; 100,000 in table view on Enterprise, without automations | 200 items to start on Free; unlimited items from Basic | Smartsheet’s large-scale sheets help; monday.com’s pricing page |
| Integrations | Yes: Microsoft 365, Google Workspace, Slack and nearly 100 more; Power BI, Tableau and AI tools from Business | Partly: Standard ($12), 850+, with 250 integration actions a month | Pricing pages; monday.com’s integrations page |
| API | Partly: Business ($19) | Yes: every plan; 1,000 calls a day on Basic and Standard, 10,000 on Pro | Smartsheet’s pricing page; monday.com’s API limits |
| AI | Yes: an assistant, AI columns, a dashboard builder and formula help on every plan | Yes: from Basic, 1,000 credits a month; 2,000 on Standard, 3,000 on Pro | Pricing pages |
| SAML single sign-on | Partly: Enterprise; single sign-on is listed on every plan | Partly: Enterprise; Google sign-in from Pro ($19) | Pricing pages |
| Security reports | SOC 2; ISO 27001, 27701 and 42001 | SOC 1, 2 and 3; ISO 27001, 27017, 27018, 27032 and 27701; CSA STAR; TX-RAMP | Trust pages |
| HIPAA | Partly: Enterprise, with a Business Associate Agreement | Partly: Enterprise, with a Business Associate Agreement | Smartsheet’s trust centre; monday.com’s pricing page and trust centre |
| US government (FedRAMP) | Partly: Smartsheet Gov, sold by Smartsheet: FedRAMP Moderate and DISA IL-4 | No: none named on its trust centre | Smartsheet’s FedRAMP page; monday.com’s trust centre |
| Support | Yes: web ticketing on every plan; 24x7 phone support as an add-on on Business ($19), included on Enterprise; Premium Support (24x7 chat) included in Advanced Work Management | Yes: 24/7 from Basic; none listed on Free | Pricing pages |
| Imports the other tool | No: no monday.com importer on the pages we read | No: no Smartsheet importer; an Excel file comes in as a new board, 8,000 rows, first tab only | Smartsheet’s pages; our migration page |
| Free trial of a paid plan | Yes: 30 days, no card | Yes: 14 days of Pro, no card | Pricing pages |
| Self-hosted edition | No: only cloud plans, and Smartsheet Gov | No: only cloud plans on its pricing page | Pricing pages |
Sources for every row
Smartsheet’s pricing page (read Nov 11, 2026, and again on Nov 12 and 14), Smartsheet’s help on the user model, the Gantt view and large-scale sheets, Smartsheet’s trust centre and FedRAMP page, monday.com’s pricing page (read Nov 10 to 12, 2026, its full feature list with a browser, and again on Nov 14), monday.com’s integrations page, monday.com’s API limits, monday.com’s trust centre and our Smartsheet to monday.com migration page for what monday.com imports.
Where Smartsheet Wins and Where monday.com Wins
Five points each, and each with its catch. The numbers behind them are in the calculator and the matrix above.
Smartsheet wins on:
- Schedules on the cheapest plan. Pro ($9) has the Gantt view with dependencies, a critical path and driving paths. Catch: baselines and the Timeline view need Business ($19), and Pro holds 10 Members at most.
- Free commenters. Contributors view shared work on every plan and, with commenter permission, comment and attach files, all free. Catch: anyone who edits becomes a Provisional Member, then a paid one, unless a System Admin moves them; and a person is provisional only once.
- Free outside editors. On Business, Guests from outside your company view or edit what you share at no cost. Catch: Pro has no Guests, so outside editors there are paid Members.
- Formulas across sheets. Cell, column and cross-sheet formulas on every plan, with alerts, approval and update requests in its automations. Catch: a sheet stops at 20,000 rows in grid view, and exports keep no formulas, so leaving means rebuilding them.
- Unlimited automations. Business runs any number of automated triggers. Catch: Pro stops at 250 a month, and Business costs $19 a Member against monday.com Standard’s $12.
monday.com wins on:
- A lower bill from 11 to 50 people. Standard ($12) has Gantt, Timeline and Calendar views and 250 automation actions a month, and costs less than Smartsheet Business at those sizes (see the calculator). Catch: Standard has no dependency column, and seats come in set sizes, 3 at least, so from 51 to 63 people Business costs less.
- Time tracking in the plan. Pro ($19) includes time tracking and the Workload view, where Smartsheet’s time tracking comes in an add-on with no published price. Catch: for 10 people Pro costs about twice Smartsheet Pro (see the calculator).
- Boards instead of rows. Kanban on every plan, Map from Standard, Chart and Workload on Pro; in our experience, teams that won’t work in a grid take to boards. Catch: formulas need Pro, and no monday.com page we read names a critical path or baselines.
- More apps connected, and an API on every plan. 850+ integrations from Standard, and the API on every plan (1,000 calls a day on Basic and Standard). Catch: Standard caps integration actions at 250 a month, and Smartsheet connects Microsoft 365, Google Workspace and Slack on every plan.
- A free plan. Free holds 2 seats, 3 boards and 200 items to start, up to 1,000 by referring friends. Catch: no automations, Gantt or guests, and Smartsheet’s trial runs 30 days against monday.com’s 14.
We’re a monday.com partner, not a Smartsheet one. Here’s why this page is still fair. We set up Smartsheet as well as monday.com and move teams either way, so we can help whichever you pick. Every matrix row names its source, Smartsheet’s wins get the same room as monday.com’s, and “stay where you are” and “pick neither” are real answers below. Our founder holds six monday.com certifications, and we have done 85+ full implementations of monday.com and built 25+ custom monday.com apps.
What Moving Takes, Either Way
Staying is often the better answer: a trained team on a tool that fits loses time in any move. If you do move, expect three things either way. Neither tool imports the other’s work directly. Formulas, automations, reports and dashboards are rebuilt by hand, because no export carries them; in our experience the automations take longest. And the cell history or activity log stays behind, because an import can’t write the new tool’s history.
How long a move takes depends on how many sheets or boards, rows and files you have and how much is rebuilt; we fix the dates in a quote after a free assessment, whichever way you move.
Smartsheet to monday.com
monday.com has no Smartsheet importer
Smartsheet exports each sheet to Excel, Google Sheets or PDF, and monday.com’s Excel import takes up to 8,000 rows into a new board, first tab only (as of October 2026).
The export drops a lot
Formulas aren’t kept; attachments, groupings and summary rows are left out; dropdown, contact, checkbox and symbol columns become text; and comments go to a separate tab (Smartsheet’s export help). A sheet backup holds the files uploaded to it.
Mapped, then rebuilt
sheets become boards and rows items, and the full map is on our Smartsheet to monday.com migration page. Formulas come back as formula columns, automated workflows as automations, reports as dashboards and forms as WorkForms. The cell history stays behind; monday.com’s activity log starts on the day of the move.
Pick the plan by what you use
Dependencies, formulas and time tracking need Pro. People who only view become free viewers (from Basic); people who comment need a seat, or a guest place from Standard.
monday.com to Smartsheet
Smartsheet has no monday.com importer
None is named on the pages we read. monday.com exports boards to Excel; we didn’t read Smartsheet’s import help, so test one board before you plan the rest.
Rebuilt or copied
automations, dashboards and integrations are rebuilt; item updates and files are copied by hand or by script.
Count people before you invite them
monday.com’s viewers can be free Contributors, and people who comment can be too; anyone who edits becomes a Provisional Member, then a paid one. Pro holds 10 Members, and Smartsheet’s pricing page says Pro is only for new customers.
Pick the plan by what you use
Baselines, the Timeline view and workload tracking need Business; time tracking needs the Resource Management add-on.
Who Should Not Switch, and Who Should Pick Neither
Stay where you are if:
- You’re on Smartsheet and the bill is the only problem: make people who only view or comment Contributors, and check Provisional Members before the review period (cut the Smartsheet bill first). We can do this for you, as a paid service: who needs to edit, and a Smartsheet setup to match (talk it through on a free call)
- Your schedules rely on a critical path, baselines or formulas across sheets: no monday.com page we read names the first two, and formulas come back only as Pro columns
- You’re on Smartsheet Pro with 10 Members or fewer: it costs $9 a Member, and Smartsheet’s pricing page says Pro is only for new customers, so leaving may mean you can’t come back to it
- You’re on monday.com and rely on automations, integrations and dashboards across boards: none of them move
- Your team is trained and the tool fits: any move rebuilds your rules and views and leaves the history behind
Pick neither if:
- Wrike: you want time tracking and workload charts in the plan price, beside your schedules: Business ($25, 5 to 200 users, billed yearly) has them, with critical path and baselines; Team ($10, 2 to 15 users) has Gantt with four dependency types (our Wrike review)
- Microsoft Planner: your company already pays for Microsoft 365 and wants schedules there: Plan 1 ($10) lets you create dependencies, and Plan 3 ($30) adds baselines, critical path and Project desktop
- ClickUp: you want the lowest bill for Gantt with dependencies: Core ($9) has unlimited Gantt charts, with a critical path on every plan (our ClickUp review)
- Asana: you want lists and boards with free guests from outside your company: Starter is $10.99 a user, seats in blocks (our Asana review)
- OpenProject: your data must live on your own server: its Community edition is free and open source (GPL-3.0), with Gantt charts, time tracking and budgets
- ProjectLibre: one person builds the schedules: its desktop app is free, opens Microsoft Project files and has a critical path and baselines
Frequently Asked Questions
Is Smartsheet cheaper than monday.com?
It depends on your size. Up to 10 people, Smartsheet Pro ($9 a Member, billed yearly) costs the same as monday.com Basic or less (for 1 or 2 people monday.com Free costs nothing, without Gantt or automations), and has Gantt, dependencies and 250 automations a month, which Basic lacks; 10 people pay $90 against $190 on monday.com Pro, its plan with dependencies. From 11 people Smartsheet needs Business ($19), and monday.com Standard ($12) costs less up to 50 people: 25 people pay $300 against $475. On Smartsheet people who comment are free Contributors; on monday.com only viewers who look are free.
Can I use Smartsheet or monday.com for free?
monday.com, yes: Free holds 2 seats, 3 boards and 200 items to start (up to 1,000 by referring friends), without automations or Gantt. Smartsheet has no free plan, only a 30-day trial with no card, though its Contributors view and comment for free in a paid account. monday.com’s trial is 14 days of Pro, also with no card.
Does monday.com have Gantt charts and dependencies like Smartsheet?
Yes, on higher plans. monday.com’s Gantt and Timeline views start on Standard ($12) and its dependency column on Pro ($19); no monday.com page we read names a critical path or baselines. Smartsheet has the Gantt view with dependencies and a critical path from Pro ($9), and baselines from Business ($19).
Can Smartsheet or monday.com replace Excel for project schedules?
Smartsheet is the closer fit: it is a grid like a spreadsheet, with cell, column and cross-sheet formulas on every plan, Gantt with dependencies from Pro ($9), and up to 20,000 rows a sheet. monday.com keeps items on boards: Gantt from Standard ($12), but its formula column needs Pro ($19), and its Excel import takes up to 8,000 rows into a new board, first tab only. Smartsheet’s own Excel import isn’t on the pages we read, so try one real schedule in each trial first.
Do people who only view or comment pay a seat?
On Smartsheet, Contributors view shared work for free on every plan and comment with commenter permission, and on Business, Guests from outside your company view or edit for free; anyone else who edits becomes a paid Member after at least 30 days. On monday.com, viewers who only look are free from Basic, and on Standard 4 single-board guests are billed as 1 seat; everyone else takes a seat.
Do Smartsheet and monday.com have unlimited automations and time tracking?
Smartsheet has unlimited automations from Business ($19) and 250 a month on Pro, and its time tracking comes with Resource Management, an add-on with no published price. monday.com has 250 automation actions a month on Standard ($12) and 25,000 on Pro ($19), none on Free or Basic, and time tracking on Pro.
Which is better for government or healthcare work?
For US federal work, Smartsheet: Smartsheet Gov holds a FedRAMP Moderate authorization and DISA IL-4, and no monday.com page we read names FedRAMP. For health data, both offer HIPAA on their Enterprise plans, with a Business Associate Agreement.
Can I move between Smartsheet and monday.com without losing data?
Partly, either way. Neither imports the other directly, and Smartsheet’s Excel export drops formulas and attachments, so a move rebuilds formulas, workflows and dashboards, and the cell history stays behind. What moves and what can’t is on our Smartsheet to monday.com migration page. We move teams either way, after a free assessment and a fixed quote.
Can you set up Smartsheet for us?
Yes. We set up Smartsheet as well as monday.com, as a paid service: who edits as a paid Member and who stays a free Contributor, sheets, automations and dashboards, and we move teams to it from monday.com or another tool. We’re a monday.com partner, not a Smartsheet one, so we say so when Smartsheet is the better fit.
Final Verdict: Smartsheet or monday.com?
The bottom line: Smartsheet suits schedules kept in a grid: a critical path from Pro ($9, up to 10 Members) and free commenters. monday.com suits teams on boards, and from 11 to 50 people Standard ($12) costs less than Business. Pick neither if one person builds the schedules (ProjectLibre’s free desktop app) or they must live on your own server (OpenProject).
Our recommendation: Run one real project in both for two weeks, on Smartsheet’s 30-day trial and monday.com’s 14-day Pro trial (no card for either), with the people who only view or comment invited the way they would be for real, before you buy.
Chosen, or Still Choosing?
Still choosing? On a free 30-minute call we look at how your team schedules its work and say which tool fits, even when the answer is Smartsheet, both, or neither. Chosen? We set up either one: Smartsheet’s Members, Contributors and automations, or monday.com’s boards, dependencies and automations (monday.com Implementation Services), and move your data in either way (what moving takes). We’ve helped 110+ clients choose and set up their business software, and we reply within 2 business days or less (see the disclosure).
How We Compared Smartsheet and monday.com
How we compared Smartsheet and monday.com:
- Smartsheet’s pricing page (read Nov 11, 2026, and again on Nov 12), its help on the user model, the Gantt view, exports and large-scale sheets, and its trust centre and FedRAMP page; monday.com’s pricing page (read Nov 10 to 12, its full feature list with a browser), integrations page, API limits and trust centre; one request at a time, each linked where it is used
- On November 14, 2026: both pricing pages again with curl, neither behind a bot check. Smartsheet’s prices, Member limits, 30-day trial and “only available to new customers” were unchanged; so was monday.com’s US-dollar price data, and its Canadian view now shows the “Special offer” on Basic too
- monday.com’s help centre was behind a bot check, so we didn’t read it; what monday.com imports comes from our migration page’s October read. Not on the pages we could read: a critical path or baselines on monday.com, monday.com’s data locations, the plan Smartsheet Regions needs, Smartsheet’s import, the price of Resource Management, and monday.com’s prices in its US view
- We ran no test imports and give no score of our own; “in our view” and “in our experience” mark the few judgments that are ours
- We’re a monday.com partner (see the disclosure), so “stay where you are” and “pick neither” are real answers here
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