Summary: This blog dives deep into Smartsheet vs monday.com, two popular project management platforms for enterprises. We compare their features, pricing, customer support, and user reviews to help you decide which tool best suits your needs.
Do you know which is the most significant thing to boost business growth?š
Proper project planning šØāš»is considered as the engine that drives business growth. In fact, 46% of organizations consider it a top priority, highlighting its significance for business success.Ā
Effective project management ensures projects stay on track, deadlines are met, and quality remains top-notch.
But when it comes to choosing the right project management software for your enterprise, the battle lines are drawn between Smartsheet vs monday .š While Smartsheet leans towards a spreadsheet-like interface, monday.com shines with its user-friendly dashboards. But which one reigns supreme for your company?
This blog dives deep into both platforms, dissecting their features, similarities, and differences. Weāll explore their unique functionalities, pricing models, and user experiences to empower you to make an informed decision.
How We Analyzed and Compared Both These Platforms?
We compared both Smartsheet and monday.com based on their key features, such as Gantt charts, integrations, time tracking, task management, and more. We also considered user reviews and gathered information from trusted sources like Capterra and G2 to ensure you get real-life reviews. Additionally, we looked into customer support, pricing models, and
With an overview of key features between Smartsheet vs monday.com, you can get a clear understanding of which platform better suits your project management needs. Hereās a comparison of some of the standout features:
Features | ||
Gantt Chart | Available only on standard plan and above | Available on all plans |
Project Views | Easy-to-understand dashboards & Kanban boards | Flexible spreadsheet views & Gantt charts |
Resource Management | Basic allocation via Gantt charts | Advanced workload planning & team capacity tracking |
Integrations | Over 200+ connections to popular tools | 100+ integrations, including industry-specific options |
Scrum Management | Built-in scrum boards and agile features | Third-party integrations required |
Free TrialĀ | 14 days | 30 days |
Price starting at | $9Ā | $9 |
Ratings | 4.7 Stars | 4.4 Stars |
Try monday.com | Try Smartsheet |
This detailed comparison will help you review each feature of monday.com and Smartsheet thoroughly, helping you make your decision wisely. Additionally, it will provide insights into their unique capabilities and how they can be used to enhance organizationās productivity.
User Interface: Clean, white space, drag-and-drop functionality | User Interface: Spreadsheet-like layout |
User Experience: Intuitive, easy to learn and navigate | User Experience: More structured, steeper learning curve |
Overall Experience: Simpler, quicker setup | Overall Experience: More powerful but harder to start with |
Weaknesses: Limited customization | Weaknesses: Steeper learning curve, Steeper setup |
Ideal For: Beginners, Visual learners | Ideal For: Experienced users, complex projects |
Ease of Use: User-friendly with drag-and-drop interface | Ease of Use: Familiar spreadsheet-like interface |
Customization: Highly customizable with color coding & grouping | Customization: Customizable with advanced task dependencies |
Task Dependencies: Supported, easy to set up. | Task Dependencies: Supported but the setup is complex. |
Popular Integrations: Slack, Zoom, Microsoft Teams, Google Drive, Dropbox, Trello | Popular Integrations: Microsoft Office 365, Google Workspace, Slack, Salesforce |
Integration Setup: User-friendly, step-by-step guides | Integration Setup: More complex, often requires advanced setup |
customization of Integrations: High customization with API access | customization of Integrations: Advanced customization with API and connectors |
Automation Features: Built-in automation recipes, easy to configure | Automation Features: Robust automation with complex workflow setup |
Built-in Tracking: Yes (Manual & Automatic) | Built-in Tracking:No (Manual Only) |
Usage: Easy, intuitive time logging | Usage: Requires some familiarity |
Time Tracking Features: Manual and automatic time tracking, time tracking widgets | Time Tracking Features: Manual time tracking, integration with third-party time tracking tools. |
Reporting: Detailed time tracking reports, and visual time logs. | Reporting: Comprehensive-time tracking reports, and customizable dashboards. |
Essential Tools: Gantt charts, Kanban boards, Spreadsheet view, Calendar view, Sub-tasks, Task dependencies, Custom fields | Essential Task Management Tools: Gantt charts, Kanban boards, spreadsheet view, sub-tasks, task dependencies, custom fields |
Milestone Management: Groups feature for milestones, each groupās tasks comprise one milestone | Milestone Management: Can set up milestones, but limited detail definition |
Customization: Highly customizable āItemsā with easy row editing | Customization: Customizable, but less user-friendly than monday.com |
Overall Usability: Highly user-friendly, designed for minimal setup effort | Overall Usability: Effective, but less intuitive for advanced features |
Strengths: Customization, ease of use, quick task setup | Strengths: Comprehensive feature set, strong project management tool |
Expert monday.com Consulting Services
Guiding your monday.com journey from implementation, training, support, and moreā¦
Ease of Creating Custom Automation: Simple text-based creator, easy to use | Ease of Creating Custom Automation: Complex flow-chart style builder, more difficult to use |
Automation Capabilities: Available on higher-tier plans with limits between 250 and 250,000 actions per month | Automation Capabilities: Available on all plans |
Workflow Creation Features: Better overall features but available on higher plans | Workflow Creation Features: More features are available on all plans |
Setup Process: Simple and intuitive setup, designed to be user-friendly and simple | Setup Process: Easy setup process, familiar design similar to Excel or Google Sheets |
Communication Tool: Built-in messaging and task discussions | Communication Tool: No direct communication tool, relies on external integrations |
Overall Collaboration Experience: Seamless and intuitive, visual task management | Overall Collaboration Experience: Robust features but less visually intuitive |
Workload Tracking: Track who is doing what and when in real time | Workload Tracking: Visibility into team schedules and workloads |
Task Assignment: Assign tasks and manage workload distribution | Task Assignment: Allocate people across projects |
Monitoring Team Capacity: Real-time monitoring of team capacity | Monitoring Team Capacity: Monitor workloads and forecast hiring needs |
Lifecycle Management: Not available | Lifecycle Management: Manage the entire project lifecycle, including contracts and change orders |
Onboarding Support: Included free for enterprise plan customers | Onboarding Support: No |
24/7 Phone Support: No | 24/7 Phone Support: Yes (Only for Business and Enterprise plans, paid add-on for Business plan) |
Best for Immediate Assistance: Yes ā 24/7 live chat support is highly responsive and effective | Best for Immediate Assistance: No ā While 24/7 phone support is available, it is limited to certain plans and can be a paid add-on |
Downtime Risk Mitigation: High ā 24/7 live support ensures minimal downtime with immediate troubleshooting assistance | Downtime Risk Mitigation: Moderate ā 24/7 phone support available but with limitations, no live chat for immediate problem resolution |
Pricing Plan | ||
---|---|---|
Free Plan | Free forever up to 2 seats | 1 user+ 2 editors |
Basic/ Pro | $9 per user/month | $9 per user/month |
Standard/ Business Plan | $12 per user/month | $12 per user/month |
Pro/ Enterprise Plan | $19 per user/month; Contact Sales for Enterprise | Contact Sales for details on the Enterprise plan |
Get started with monday.com | Get started with Smartsheet |
Smartsheet offers a free trial period of 30 days, allowing to you to try the tool before finalizing it. It allows you to explore its features and determine if it meets your needs before committing to a paid plan.
Smartsheet has a user interface that resembles traditional spreadsheets, making it easier for those who are familiar with tools like Microsoft Excel or Google Sheets to adapt.
Smartsheet is designed to be scalable and versatile, catering to the needs of both small businesses and large enterprises. This flexibility means that as company grows, it can continue using Smartsheet without outgrowing the tool.Ā
Smartsheet is known for its strong security measures and excellent customer support services. Reliable customer support helps you resolve issues quickly, enhancing overall user experience.
Smartsheet provides collaboration tools, but they are not as advanced or user-friendly as those in other project management platforms like monday.com or ClickUp.Ā
Despite its spreadsheet-like interface, project management through Smartsheet can be complex and require time to learn and master.
Smartsheet offers a range of benefits such as a free trial, a familiar interface, scalability for any company size, and high security and customer support. However, it also has drawbacks, including limited functionality in some features, and a challenging initial learning curve.
monday.com allows to customize workflows and project management boards to fit their specific needs and preferences. With this flexibility, you can create tailored dashboards, workflow and more, to perfectly align with your needs.Ā
Smartsheet has not yet embraced AI. On the other hand, with monday.com you can generate summaries, create AI-powered fields, and use AI within your automation processes.
Users can add custom fields to their boards across all plan tiers, even the free version. This allows for a higher level of personalization and adaptability. Making it easier to track and manage unique project data points without needing to upgrade to a higher plan.
monday.com offers automation capabilities that can handle repetitive tasks through rules set by the user, such as automatically archiving items when they are completed.
monday.com excels in workload and long-term planning by allowing users to assign tasks to specific team members and breaking down larger project objectives into manageable tasks. This feature enhances efficiency and helps teams manage projects more effectively.
Some features and functionalities like time tracking, automation and calendar views are only available in the higher-tiered plan.
Some users have complained that the mobile app, particularly the native iPhone app, does not update well. The dashboards lack an equivalent view of the mobile app, and users suggest that the mobile app needs improvement.
In short, monday.com is a highly customizable platform that offers valuable features like custom fields on all plans and rule-based automation for simple tasks. However, it also has drawbacks, including the need for higher-tier plans to access basic features and more limited mobile app capabilities compared to Smartsheet.
While both monday.com and Smartsheet, project management software are excellent choices, each has its strengths that cater to different business needs.Ā
monday.com offers unparalleled ease and flexibility, making it a great fit for teams of all sizes. Its brilliant visual dashboards, user-friendly interface, and effortless customizations ensure your team will enjoy working with this tool.
On the other hand, Smartsheet excels in supporting growing businesses or teams that require advanced project management capabilities. Its spreadsheet interface, conditional formatting options, and portfolio management features make it ideal for managing multiple projects simultaneously.Ā
If youāre still unsure why and how monday.com is the right tool for your business, TaskRhino can provide professional guidance. Our monday.com experts provide professional monday.com consulting services to help you streamline the transition. Our team helps you to continue your project management activities seamlessly on monday.com.
Ultimately, deciding between these project management tools depends on your specific needs.Ā
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monday.com is a simple yet powerful project management software. If you want a versatile and customizable tool, monday.com offers that. However, Smartsheet has a clean, Excel-like structure for task management. If you prefer a traditional approach to tracking your tasks, Smartsheet can be useful.
Yes, you can integrate Smartsheet with monday.com using third-party integrations or the Smartsheet API. This way, you can automate any workflow and take advantage of both Smartsheetās Excel-like structure and monday.comās advanced features for managing projects.
Smartsheet offers various benefits, including simple planning, tracking, automating, and reporting of projects. This project management solution provides a central view of all projects, keeping everyone updated on progress. Moreover, Smartsheet helps eliminate silos, enabling better decision-making based on real-time data. It also allows for workflow automation and execution at scale.
Yes, you can export data from Smartsheet to monday.com. The process typically involves exporting your data from Smartsheet into a compatible format, such as CSV, which can then be imported into monday.com. If you encounter any difficulties during this process, you can seek assistance from TaskRhino, a team of experts specializing in project management tools and data migration.
Smartsheet can integrate with various tools and apps to streamline your workflow and task management, including Microsoft Teams, Google Chat, Power BI, Google Calendar, DocuSign, Google Workspace, Google Drive, Jira, OneDrive, Outlook, Salesforce, Uipath, Slack, Smartform, Illustrator, Jira Connector and more.
monday.com stands out from Smartsheet with its intuitive, visually appealing dashboards and user-friendly interface, making it ideal for quick setup and ease of use. It offers advanced customization options and AI-powered features for automation.
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