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readingSmartsheet vs monday.com: Complete Enterprise Comparison Guide (2024)
Smartsheet vs monday.com

Smartsheet vs monday.com: Complete Enterprise Comparison Guide (2024)

Summary: This blog dives deep into Smartsheet vs monday.com, two popular project management platforms for enterprises. We compare their features, pricing, customer support, and user reviews to help you decide which tool best suits your needs.

Do you know which is the most significant thing to boost business growth?šŸ“ˆ

Proper project planning šŸ‘Øā€šŸ’»is considered as the engine that drives business growth. In fact, 46% of organizations consider it a top priority, highlighting its significance for business success.Ā 

Effective project management ensures projects stay on track, deadlines are met, and quality remains top-notch.

But when it comes to choosing the right project management software for your enterprise, the battle lines are drawn between Smartsheet vs monday .šŸ˜• While Smartsheet leans towards a spreadsheet-like interface, monday.com shines with its user-friendly dashboards. But which one reigns supreme for your company?

This blog dives deep into both platforms, dissecting their features, similarities, and differences. Weā€™ll explore their unique functionalities, pricing models, and user experiences to empower you to make an informed decision.

How We Analyzed and Compared Both These Platforms?

We compared both Smartsheet and monday.com based on their key features, such as Gantt charts, integrations, time tracking, task management, and more. We also considered user reviews and gathered information from trusted sources like Capterra and G2 to ensure you get real-life reviews. Additionally, we looked into customer support, pricing models, and

A Quick Feature Comparison

With an overview of key features between Smartsheet vs monday.com, you can get a clear understanding of which platform better suits your project management needs. Hereā€™s a comparison of some of the standout features:

FeaturesSmartsheet
Gantt ChartAvailable only on standard plan and aboveAvailable on all plans
Project ViewsEasy-to-understand dashboards & Kanban boardsFlexible spreadsheet views & Gantt charts
Resource ManagementBasic allocation via Gantt chartsAdvanced workload planning & team capacity tracking
IntegrationsOver 200+ connections to popular tools100+ integrations, including industry-specific options
Scrum ManagementBuilt-in scrum boards and agile featuresThird-party integrations required
Free TrialĀ 14 days30 days
Price starting at$9Ā $9
Ratings4.7 Stars4.4 Stars
Try monday.comTry Smartsheet

In-detail Feature Comparison Between Smartsheet vs monday.com

This detailed comparison will help you review each feature of monday.com and Smartsheet thoroughly, helping you make your decision wisely. Additionally, it will provide insights into their unique capabilities and how they can be used to enhance organizationā€™s productivity.

1. Ease of Use

monday.com - Ease of UseSmartsheet - Ease of Use
User Interface: Clean, white space, drag-and-drop functionalityUser Interface: Spreadsheet-like layout
User Experience: Intuitive, easy to learn and navigateUser Experience: More structured, steeper learning curve
Overall Experience: Simpler, quicker setupOverall Experience: More powerful but harder to start with
Weaknesses: Limited customizationWeaknesses: Steeper learning curve, Steeper setup
Ideal For: Beginners, Visual learnersIdeal For: Experienced users, complex projects

2. Gantt Chart

Monday.com - Gantt ChartSmartsheet - Gantt Chart
Ease of Use: User-friendly with drag-and-drop interfaceEase of Use: Familiar spreadsheet-like interface
Customization: Highly customizable with color coding & groupingCustomization: Customizable with advanced task dependencies
Task Dependencies: Supported, easy to set up.Task Dependencies: Supported but the setup is complex.

3. Integration

Monday.com - IntegrationSmartsheet - Integration
Popular Integrations: Slack, Zoom, Microsoft Teams, Google Drive, Dropbox, TrelloPopular Integrations: Microsoft Office 365, Google Workspace, Slack, Salesforce
Integration Setup: User-friendly, step-by-step guidesIntegration Setup: More complex, often requires advanced setup
customization of Integrations: High customization with API accesscustomization of Integrations: Advanced customization with API and connectors
Automation Features: Built-in automation recipes, easy to configureAutomation Features: Robust automation with complex workflow setup

4. Time Tracking

monday.com - Time TrackingSmartsheet - Time Tracking
Built-in Tracking: Yes (Manual & Automatic)Built-in Tracking:No (Manual Only)
Usage: Easy, intuitive time loggingUsage: Requires some familiarity
Time Tracking Features: Manual and automatic time tracking, time tracking widgetsTime Tracking Features: Manual time tracking, integration with third-party time tracking tools.
Reporting: Detailed time tracking reports, and visual time logs.Reporting: Comprehensive-time tracking reports, and customizable dashboards.

5. Task Management

Monday.com - Task ManagementSmartsheet - Task Management
Essential Tools: Gantt charts, Kanban boards, Spreadsheet view, Calendar view, Sub-tasks, Task dependencies, Custom fieldsEssential Task Management Tools: Gantt charts, Kanban boards, spreadsheet view, sub-tasks, task dependencies, custom fields
Milestone Management: Groups feature for milestones, each groupā€™s tasks comprise one milestoneMilestone Management: Can set up milestones, but limited detail definition
Customization: Highly customizable ā€œItemsā€ with easy row editingCustomization: Customizable, but less user-friendly than monday.com
Overall Usability: Highly user-friendly, designed for minimal setup effortOverall Usability: Effective, but less intuitive for advanced features
Strengths: Customization, ease of use, quick task setupStrengths: Comprehensive feature set, strong project management tool

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6. Project and Workflow Creation

monday.com - Project and Workflow CreationSmartsheet - Project and Workflow Creation
Ease of Creating Custom Automation: Simple text-based creator, easy to useEase of Creating Custom Automation: Complex flow-chart style builder, more difficult to use
Automation Capabilities: Available on higher-tier plans with limits between 250 and 250,000 actions per monthAutomation Capabilities: Available on all plans
Workflow Creation Features: Better overall features but available on higher plansWorkflow Creation Features: More features are available on all plans
Setup Process: Simple and intuitive setup, designed to be user-friendly and simpleSetup Process: Easy setup process, familiar design similar to Excel or Google Sheets

7. Team Collaboration

monday.com - Team CollaborationSmartsheet - Team Collaboration
Communication Tool: Built-in messaging and task discussionsCommunication Tool: No direct communication tool, relies on external integrations
Overall Collaboration Experience: Seamless and intuitive, visual task managementOverall Collaboration Experience: Robust features but less visually intuitive

8. Resource Management

monday.com - Resource ManagementSmartsheet - Resource Management
Workload Tracking: Track who is doing what and when in real timeWorkload Tracking: Visibility into team schedules and workloads
Task Assignment: Assign tasks and manage workload distributionTask Assignment: Allocate people across projects
Monitoring Team Capacity: Real-time monitoring of team capacityMonitoring Team Capacity: Monitor workloads and forecast hiring needs
Lifecycle Management: Not availableLifecycle Management: Manage the entire project lifecycle, including contracts and change orders

9. Customer Support

Monday.com - Customer SupportSmartsheet - Customer Support
Onboarding Support: Included free for enterprise plan customersOnboarding Support: No
24/7 Phone Support: No24/7 Phone Support: Yes (Only for Business and Enterprise plans, paid add-on for Business plan)
Best for Immediate Assistance: Yes ā€“ 24/7 live chat support is highly responsive and effectiveBest for Immediate Assistance: No ā€“ While 24/7 phone support is available, it is limited to certain plans and can be a paid add-on
Downtime Risk Mitigation: High ā€“ 24/7 live support ensures minimal downtime with immediate troubleshooting assistanceDowntime Risk Mitigation: Moderate ā€“ 24/7 phone support available but with limitations, no live chat for immediate problem resolution

10. Pricing

Pricing PlanSmartsheet
Free PlanFree forever up to 2 seats1 user+ 2 editors
Basic/ Pro$9 per user/month$9 per user/month
Standard/ Business Plan$12 per user/month$12 per user/month
Pro/ Enterprise Plan$19 per user/month; Contact Sales for EnterpriseContact Sales for details on the Enterprise plan
Get started with monday.com
Get started with Smartsheet

Pros of Smartsheet

Smartsheet benefits

1. Free Trial

Smartsheet offers a free trial period of 30 days, allowing to you to try the tool before finalizing it. It allows you to explore its features and determine if it meets your needs before committing to a paid plan.

2. Familiar, Spreadsheet-like Interface

Smartsheet has a user interface that resembles traditional spreadsheets, making it easier for those who are familiar with tools like Microsoft Excel or Google Sheets to adapt.

3. Great for Any Sized Company

Smartsheet is designed to be scalable and versatile, catering to the needs of both small businesses and large enterprises. This flexibility means that as company grows, it can continue using Smartsheet without outgrowing the tool.Ā 

4. Excellent Security & Customer Support

Smartsheet is known for its strong security measures and excellent customer support services. Reliable customer support helps you resolve issues quickly, enhancing overall user experience.

Cons of Smartsheet

1. Collaboration Tools Needs Improved

Smartsheet provides collaboration tools, but they are not as advanced or user-friendly as those in other project management platforms like monday.com or ClickUp.Ā 

2. Difficult to Use and Navigate

Despite its spreadsheet-like interface, project management through Smartsheet can be complex and require time to learn and master.

Smartsheet offers a range of benefits such as a free trial, a familiar interface, scalability for any company size, and high security and customer support. However, it also has drawbacks, including limited functionality in some features, and a challenging initial learning curve.

Pros of monday.com

monday.com benefits

1. Highly Customizable Platform

monday.com allows to customize workflows and project management boards to fit their specific needs and preferences. With this flexibility, you can create tailored dashboards, workflow and more, to perfectly align with your needs.Ā 

2. Artificial Intelligence

Smartsheet has not yet embraced AI. On the other hand, with monday.com you can generate summaries, create AI-powered fields, and use AI within your automation processes.

3. Custom Fields Feature

Users can add custom fields to their boards across all plan tiers, even the free version. This allows for a higher level of personalization and adaptability. Making it easier to track and manage unique project data points without needing to upgrade to a higher plan.

4. Rule-Based Automation

monday.com offers automation capabilities that can handle repetitive tasks through rules set by the user, such as automatically archiving items when they are completed.

5. Workload Planning

monday.com excels in workload and long-term planning by allowing users to assign tasks to specific team members and breaking down larger project objectives into manageable tasks. This feature enhances efficiency and helps teams manage projects more effectively.

Cons of monday.com

1. Higher Tiers are Required for Advanced Features

Some features and functionalities like time tracking, automation and calendar views are only available in the higher-tiered plan.

2. Limited Mobile App Functionality

Some users have complained that the mobile app, particularly the native iPhone app, does not update well. The dashboards lack an equivalent view of the mobile app, and users suggest that the mobile app needs improvement.

In short, monday.com is a highly customizable platform that offers valuable features like custom fields on all plans and rule-based automation for simple tasks. However, it also has drawbacks, including the need for higher-tier plans to access basic features and more limited mobile app capabilities compared to Smartsheet.

Verdict: Which Project Management Tool is Best for Enterprises

While both monday.com and Smartsheet, project management software are excellent choices, each has its strengths that cater to different business needs.Ā 

monday.com offers unparalleled ease and flexibility, making it a great fit for teams of all sizes. Its brilliant visual dashboards, user-friendly interface, and effortless customizations ensure your team will enjoy working with this tool.

On the other hand, Smartsheet excels in supporting growing businesses or teams that require advanced project management capabilities. Its spreadsheet interface, conditional formatting options, and portfolio management features make it ideal for managing multiple projects simultaneously.Ā 

If youā€™re still unsure why and how monday.com is the right tool for your business, TaskRhino can provide professional guidance. Our monday.com experts provide professional monday.com consulting services to help you streamline the transition. Our team helps you to continue your project management activities seamlessly on monday.com.

Ultimately, deciding between these project management tools depends on your specific needs.Ā 

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Frequently Asked Questions

What is better, Smartsheets or monday?

monday.com is a simple yet powerful project management software. If you want a versatile and customizable tool, monday.com offers that. However, Smartsheet has a clean, Excel-like structure for task management. If you prefer a traditional approach to tracking your tasks, Smartsheet can be useful.

Can Smartsheet integrate with monday.com?

Yes, you can integrate Smartsheet with monday.com using third-party integrations or the Smartsheet API. This way, you can automate any workflow and take advantage of both Smartsheetā€™s Excel-like structure and monday.comā€™s advanced features for managing projects.

What is the advantage of using Smartsheets?

Smartsheet offers various benefits, including simple planning, tracking, automating, and reporting of projects. This project management solution provides a central view of all projects, keeping everyone updated on progress. Moreover, Smartsheet helps eliminate silos, enabling better decision-making based on real-time data. It also allows for workflow automation and execution at scale.

Can you export Smartsheets to monday.com?

Yes, you can export data from Smartsheet to monday.com. The process typically involves exporting your data from Smartsheet into a compatible format, such as CSV, which can then be imported into monday.com. If you encounter any difficulties during this process, you can seek assistance from TaskRhino, a team of experts specializing in project management tools and data migration.

What apps does Smartsheet integrate with?

Smartsheet can integrate with various tools and apps to streamline your workflow and task management, including Microsoft Teams, Google Chat, Power BI, Google Calendar, DocuSign, Google Workspace, Google Drive, Jira, OneDrive, Outlook, Salesforce, Uipath, Slack, Smartform, Illustrator, Jira Connector and more.

How is monday.com different from smartsheet?

monday.com stands out from Smartsheet with its intuitive, visually appealing dashboards and user-friendly interface, making it ideal for quick setup and ease of use. It offers advanced customization options and AI-powered features for automation.

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