Microsoft Project to monday.com Migration
- Free 30-minute call
- No obligation
- Reply within 48 hours
Why Teams Move from Microsoft Project to monday.com
Microsoft Project is built for schedulers, and Planner for simple team task lists. Teams usually look at monday.com when they want one place where project managers and everyone else plan, track and report together.
Our comparison of monday.com vs Microsoft Project goes through the differences.
What Moves, What We Rebuild, What Cannot Move
- 10 move
- 2 we rebuild
- 2 cannot move
| In Microsoft Project | In monday.com | Status |
|---|---|---|
| Tasks | Items | Moves |
| Summary tasks | Groups or parent items | Moves |
| Subtasks | Subitems | Moves |
| Start and finish dates | Timeline column | Moves |
| Predecessors | Dependency column | Moves |
| Resources and assignmentsMatched by email address in your monday.com account. | People column | Moves |
| % complete | Numbers or Progress column | Moves |
| Planner buckets | Groups | Moves |
| Planner labels, priority and status | Tags and Status columns | Moves |
| Planner task descriptions | Long text column | Moves |
| Working-time calendars | monday.com workdays settings | We rebuild |
| Custom views and reports | Gantt views and dashboards | We rebuild |
| Planner commentsNot part of Planner's Excel export. We check them in your free assessment. | Item updates | Cannot move |
| Change history (who changed what, and when)An import can't write monday.com's activity log; it starts on the day of the move. | monday.com activity log | Cannot move |
How the Migration Runs
- 01
Free assessment
Duration: Free
We look at your Microsoft Project projects and plans, item counts, files and automations, and send a fixed quote with the list of what moves, what we rebuild and what cannot move.
- 02
Data map
Duration: Before any data moves
Each part of Microsoft Project becomes a monday.com board, group, item or column of the right type. You sign off the map, including what to leave behind.
- 03
Test migration
Duration: On a sample first
We move a sample with its comments and files, and you check it in monday.com.
- 04
Full migration and rebuild
Duration: Dates fixed in your quote
We move everything in scope, link the items, and rebuild your automations, views and forms in monday.com.
- 05
Checks and handover
Duration: Before you switch off Microsoft Project
We compare item counts board by board, walk your team through the new boards, and hand the export files over to you.
When Microsoft Project Is Still the Right Call
Moving is not always the answer. Stay on Microsoft Project, or plan the move carefully, if:
- Your schedules rely on resource levelling, baselines and earned value. Check which of these your team still needs before you move.
- You have a few small projects and plans with no comments or files you need to keep. A spreadsheet import is enough.
Doing it yourself, compared
The options monday.com gives you, set against a full migration. Each fact comes from the sources below.
| Spreadsheet import (CSV or Excel) | TaskRhino migration | |
|---|---|---|
| Getting the data out | Project's export wizard or Planner's Export to Excel | Read from the same exports, mapped with you |
| Hierarchy | Summary tasks and subtasks arrive as flat items | Groups, items and subitems |
| Dependencies | Arrive as text | Dependency column |
| Views and reports | Not moved | Rebuilt as Gantt views and dashboards |
The assessment tells you which of these apply before you commit.
Engineering on Jira? Our Jira to monday.com migration moves issues, sprints and epics; every other source is on our data migration services page.
Frequently Asked Questions
Can I move Microsoft Project to monday.com myself?
monday.com has no built-in Microsoft Project or Planner import. Both can export to Excel, and the file can be imported as a spreadsheet, but summary tasks, subtasks and dependencies arrive as flat rows.
Do comments and attachments move?
Planner's Excel export lists tasks with their bucket, status, dates, assignees, priority, labels and description; comments are not part of it. Microsoft Project's export wizard maps tasks, resources and assignments. Files attached in Planner are linked from SharePoint, and we keep those links.
What happens to our automations, views and forms?
No export carries them. We list each one in the assessment and rebuild the ones you still need as monday.com automations, views, forms and dashboards.
What cannot be moved?
Planner comments: Not part of Planner's Excel export. We check them in your free assessment. Change history (who changed what, and when): An import can't write monday.com's activity log; it starts on the day of the move. Everything else in the table above either moves or is rebuilt in monday.com.
How long does it take?
It depends on how many projects and plans and items you have, how many files, and how much needs rebuilding. The dates are fixed in your quote after the free assessment.
How much does it cost?
It depends on your projects and plans, item counts, files and automations. The assessment is free and ends with a fixed quote.
Sources
- 01Microsoft: Export your project to ExcelProject's export wizard maps tasks, resources and assignments to Excel columns.https://support.microsoft.com/en-us/project/export-your-project-to-excelOpen Microsoft: Export your project to Excel in a new tab
- 02Microsoft: Export a plan to ExcelPlanner's export lists tasks with bucket, status, dates, assignees, priority, labels and description.https://support.microsoft.com/en-us/planner/export-a-plan-to-excelOpen Microsoft: Export a plan to Excel in a new tab
- 03monday.com: Import files from ExcelExcel and CSV import: up to 8,000 rows (first 50 columns) into a new board, 10,000 rows into an existing board; first tab only; subitems arrive as items; nothing goes into the Updates section.https://support.monday.com/hc/en-us/articles/360000219209-Import-files-from-ExcelOpen monday.com: Import files from Excel in a new tab
Plan Your Microsoft Project to monday.com Move
Tell us what you use Microsoft Project for today. We will send the list of what moves, what we rebuild and what cannot move, with a fixed quote.
What happens after you send this
- We read your requirements and reply within 48 hours.
- We talk it through on a free 30-minute call. No obligation.
- You leave with clear next steps, and a personalized quote if you go ahead.
- All our projects are secured by NDA
- Zero spam.
